Managing a Facility Management tender requires technical rigor, method, regulatory expertise, and a strategic vision. It is a complex process, where each phase – from selecting suppliers to evaluating offers – directly impacts the quality, efficiency, and economic sustainability of the service provided.
BumaQ, a consulting company specialized in Facility, Building, and Property Management in Italy, supports companies and large groups in designing, managing, and evaluating the entire tender process, with an independent, transparent, and results-oriented approach.
By your side in every phase of the process
Our consulting services cover all phases of the tender, ensuring an effective selection that aligns with the client's technical and economic objectives.
Define
An effective tender process starts with defining a solid and structured foundation:
- Vendor List
Targeted selection of suppliers able to participate in the tender, based on technical requirements, previous experience, organizational capabilities, and financial stability.
- RFI – Request for Information
Collection of preliminary information to map the market, identify key players, and assess suppliers' willingness to participate based on the complexity of the required service.
Analyze
Each tender requires a thorough analysis of incoming documents and offers:
- RFP – Request for Proposal
Technical analysis of the overall proposal, including the methodological, organizational, and managerial aspects presented by competitors.
- RFQ – Request for Quotation
Comparative evaluation of the economic offers, in alignment with the contractual conditions and required service levels.
- Technical/Economic Offers
A structured approach to analyzing offers: readability, completeness, alignment with the requested scope, and sustainability of the proposed conditions.
Manage
Coordinating operational activities and interactions with suppliers is crucial for the success of the tender:
- Q&A Phase
Timely management of technical and procedural questions from competitors, ensuring consistency, transparency, and traceability.
- Site Visits
Organizing and coordinating visits to the properties involved in the tender, tracking participants and providing technical support for understanding the context.
- Technical Alignment of Competitors
Ensuring that all suppliers have the same level of information and access to data to ensure equal conditions and comparable offers.
Evaluate
Our team supports the technical and economic evaluation of offers using objective, measurable, and transparent criteria:
- Structured Analysis of Offers
We build customized comparative grids and scoring systems, considering SLAs, KPIs, proposed organization, innovation, pricing, extra fee lists, and penalties.
Support You
We don’t just provide analysis: we are by your side during the most delicate and decisive phases:
- Technical Comparison with Competitors
We assist you during clarification sessions or technical negotiations, helping you identify critical points, gaps, or improvement opportunities.
- Multilevel Economic Negotiation
We support the purchasing team or technical management in handling negotiations, even across multiple phases or levels, contributing to achieving the best balance between quality and cost.
Independence, Expertise, and Pragmatism
Choosing BumaQ for managing a tender means selecting an independent consulting partner capable of guaranteeing:
- Maximum transparency at every phase
- High technical and regulatory competence
- Market knowledge and understanding of key players
- Consistent, clear, and structured technical documentation
- Operational and strategic support until award decision
If you are planning a tender for Facility Management services, we can help structure it effectively, optimizing time, costs, and quality of the outcome.
Contact us for dedicated consultancy.
